E.A.G. Services, Incorporated.

June 15, 2021

Why is Software Evaluation Important for Oil and Gas?

Every successful business experiences growing pains, but few shocks feel as severe as when your oil and gas company realizes it needs to upgrade its software. You know that such improvements are necessary, but they can also be fraught with conflict and confusion, especially when you don’t have a clear software evaluation plan.

We want to help you understand precisely why you need a thorough procedure to rate and review every possible software solution you might consider. Your business and employees will appreciate that you’re taking the necessary time to make the right decision.

What is a Software Evaluation?

Software evaluation is the comprehensive process of deciding what software your company needs to succeed based upon your specific business requirements.

However, like the software solution itself, you can’t use a one-size-fits-all approach to the evaluation process. Your company must be willing to have open and honest conversations about what it needs from a piece of software and why. That’s how leadership will decide which software package will take the business to the next level.

5 Reasons a Software Evaluation is Essential for Your Business

1. It Meets Specific Business Needs

No software exists that will answer everyone’s problems all the time. But there is a piece of software will meet your specific situation right now. That means your senior leadership needs to determine what those needs are.

We recommend asking pointed questions such as:

  • What are the current gaps in our processes and workflows?
  • How can we close those gaps?
  • What are the future growth plans?
  • How can we improve our current business model?
  • How can we prepare for the direction of our business?
  • What are the most significant pain points for our employees?
  • What are the most prominent pain points for our customers?

The goal is to have a robust collection of reasons, inputs, and perspectives about what should happen as you first investigate and then implement a new piece of software.

2. It Addresses a Variety of Requirements  

After you assess business needs, the logical next step involves determining where and how those needs conflict and overlap. Internal discussions can prove complicated, no matter the size of your company. Each participant is looking out for what’s best for their team or department, even if everyone should be working toward common business goals.

Thus, you need to examine your various business requirements with a range of lenses:

  • What drives business forward?
  • What addresses immediate work?
  • What will help us grow?
  • What will help us increase revenue?
  • What simplifies basic work tasks?
  • What reduces overhead?
  • What can be effectively automated?

The best software solution for your company will be the one that answers the most questions.. You should look for a holistic answer in one software if possible, instead of acquiring multiple software that require integration.

3. It Offers High-Quality User Experience

As the adage goes, “Too many cooks spoil the broth.” While you want to hear from the people who the software will impact, you don’t need to involve everyone. Instead, you should focus your attention on the actual end-users — the people who will work with the software daily.

The easiest way to secure employee buy-in with a change is to ensure the software completes tasks that were previously pain points for the employees.  From there, you can explore how whole departments will engage with the software to complete a project. If you’re buying an enterprise platform, then it needs to do the work without causing additional headache problems.

4. It Matches Your Internal Implementation Timeline

You can’t plan for how your company implements its software solution before it’s purchased. But you can factor in how long a given implementation might take into the solutions that will work for you. No matter how perfect the platform, you might not have 12+ months to spend getting your systems and people up to speed.

Such considerations depend upon a combination of a few factors:

  • Business needs
  • Company culture
  • Internal leadership
  • External assistance

Ultimately, you know what’s better for your company than a software salesperson.

 5. It Will Benefit the Company Long Term

It’s time we returned to reason #1. Your business requirements must be the primary driver of your software evaluation survey. You don’t need a top-flight platform if it doesn’t address what your company needs to succeed. And you don’t need to spend money on a sub-par program that won’t scale with your business.

Thus, your software selection process must address critical big-picture situations such as:

  • Offers excellent customer service
  • Provides integrated business intelligence
  • Connects to target audience
  • Streamlines essential business processes
  • Delivers scalable capabilities 

Effective Software Evaluation Requires Expert Analysis

Investing in a superior software solution is a sizable decision that can change the game for your oil and gas company. But you could also make a terrible choice that harms your bottom line and makes you end up paying more. You must implement a detailed qualitative and quantitative software evaluation plan that examines every relevant element of your company. You might not need the most celebrated software in your industry, but the right one for your business will still result in a considerable amount of money and time spent.

Despite your vast experience in the oil and gas industry, you may still lack the insight or knowledge required to rate, judge, and evaluate software. In this instance, you should consult a third-party technology firm for assistance, including:

  • Assessing business needs
  • Projecting company growth
  • Rating user experience qualifications
  • Gathering potential solutions
  • Completing the implementation
  • Providing long-term care of your software and hardware needs

When you partner with the oil and gas experts at EAG Services, our experienced IT professionals will help you locate the perfect software solution for your company’s needs. As the team behind your team, we coordinate the entire evaluation process and put you on the path to success.

EAG Services